Think of UI Flows as Robotic Process Automation (RPA), or Macros if you’re a gamer. That’s where the Power Apps trigger is needed. You want to create a Power Apps application to perform an action after a user clicks on a button. Instant Flow is perfect for Power Apps applications and whenever you want the flow to run immediately after an action, given that it is on the list of triggers available for Instant Flow. It is widely used when building Power Apps applications since most of the time it is required to complete the more complex applications.

The Instant Flow is perhaps the most popular and commonly used flow type.

If you want to create a flow to run whenever a user creates a new item on a SharePoint list, you will create an Automated Flow with “when an item is created” trigger and specific which SharePoint list. An Automated Flow is recommended when you want a flow to run whenever specific conditions are met, depending on which type of Automated Flow trigger you choose. That’s because it will only run when the specified conditions are met. There are a lot of automated flow triggers, but every one of them starts with “when”. If you want to create a flow that runs every day at 9:00 AM, Schedule Flow is your new bestie. This type of flow is best when you want to set the flow to run on a specific date and time. The big reveal: the flow will run based on a set date and time. Schedule Flow is exactly what it sounds like. In this post, we will go over the difference between the five Power Automate Flow types and examine the best use case for each.

When building out a Flow in Microsoft Power Automate, it’s important to understand the different types of flows to determine which is best suited for your scenario. However, if you’re not using them correctly, you may not be unlocking their true potential.

Let’s simplify it – Power Automate can help you streamline your data processes. No judgement! It’s one of those things that looks scary from the outside but really doesn’t take long to grasp. Power Automate Flows may seem complicated to your average ‘non-techy’ person.

Desktop flow power automate